September 2009 Minutes
Monday 14th September 2009 at 483 Victoria Street, West Melbourne. Meeting opened at 6.00pm.
Present: Kylie Davies (chair), Jan Smith, Allan Cooke, Tony Calenti, Peter Baker, Bill Boledziuk, David Paraskevakis and Richard Marshall.
1. Welcomes by chair - Kylie Davies.
2. Confirmation of previous minutes: The previous August 2009 minutes were confirmed with the following amendment.
KD proposes that the August minutes be amended so the the July minutes amendment now reads: Bill B proposes that the July minutes be corrected so that item 3.2 now reads "The Statement of Purpose we agreed to be voted on at the next Annual General Meeting."
Seconded by Bill Boledziuk (carried by 7 votes with 1 abstention ).
3. Matters arising
3.1 Clarification of amendment to July minutes to item 3.2. See item 2 above.
3.2 Computerbank Fair Work policy update. Held over to next year.
3.3 Core 2 Duo pricing. See item 4.3
3.4 Grievance policy. Tony to email policy to committee members again..
3.5 Has search for a cheap wireless broadband deal been fruitfull? See report. Basically the company known as Three is best to use (offers 2Gig for $30.00/mnth), but Optus, Virgin and Vodophone are also acceptable. A modem at around $119 to $139.00 is required to use these providers. A second hand modem option would be nice.
3.6 Distro needs utility to detect cpu info. P4 with HT Versus Core2 duo. Put request for help with this on mailing list.
3.7 Ideas sub-committee July 21st meeting report. Some ideas have been implemented. A new poll for a Saturday morning early start will also be taken - see Web site.
3.8 Promotions subcommittee. report. The subcommittee met and discussed promotional avenues other than radio advertising. Some of these were Pensioner newsletters , setting up a twitter account, more regular flyer drops and becoming a radio 3CR subscriber. The impact of having free computers was also discussed
3.9 David to present a list of open source alternatives and how practical they really are. David to set up a Linux system with only open source alternatives to free closed source programs now used in the CBV distro and prepare a report on their viability.
3.10 New ubuntu 9.04 distro. How is it going? Has cloning problem been solved? Almost ready to go but still needs somework and the cloning problem is still not solved. KD has started rebuilding a Ubuntu 9.04 based system from scratch.
4. Agenda
4.1 Vote on a proposed Motion if accepted by the committee: xxname of proposerxx proposes that at the next CVI AGM a vote be taken to change the constitution by replacing the current statement of purpose with the new statement of purpose accepted at the July committee meeting. Fixed up at item 3.1.
4.2 Revisiting the offer of a free computer. CVI will reserve the right to offer a free PC to persons meeting the rules to be drawn up regarding the provision of free PCs. Free PCs will not be advertised in shop. Persons receiving a free PC will still need a letter and referal agency. Free PCs will be upgradeable but person can opt to buy a better machine if they can afford it. Price advertising for our lowest price PCs will simply say CVI has the cheapest PCs. Therefore, CVI needs to maintain a stock of low priced machines.
Date stock and after 3-4months reduce the price by $10.00. ????Was this discussed and did we decide to do this???????
PB proposed the motion that CVI try to have 4 x $30.00 PC systems in stock at any one time. Seconed by BB. carried with one abstention.
4.3 Revisit the pricing of shop computers for concessional clients. (KD) Kd presented a report (see Web site) comparing retail secondhand pricing of computers which shoiwsa significant drop in prices of secondhand PCs. CVI maintains a better than secondhand retail pricing policy and the current prices require CVI to lower prices on our computers.
KD proposes that
she update the current price list to be 50% or less compared to an
average of 2 to 3 retail sector second hand computer vendors using a
3.0 Gig processor system as a benchmark. Seconded by JS (cwd).
4.4
Reimbursement of KD for the microwave oven CVI has been using for
several years.
Allan C proposes that KD be reimbursed $80.00 for the kitchen microwave oven. Seconded JS (cwd).
4.5 Fire equipment safety check due. Done. The company engaged to do this does it automatically and it was done just last week.
4.6 Auditor Update: Have our accounts be audited? What date do they need to be audited by? BB is looking for someone to do this.
4.7 AGM. We need to set a date for the Annual General Meeting. Date wil be Saturday 31st October starting at 6.30pm.
4.8 Distro update. Jan proposes CVI start a distro team to work on updates and testing of our customised Ubuntu distro. The committee decide that it was agood idea to start a distro team.
4.9 Lack of $30 pc's in shop. Jan proposes that our policy is to maintain at least (4) $30 computers in stock at any one time and at least two of thses $30 pcs to be in the shop at any one time. Covered in item 4.2 and 4.3.
5. Reports
5.1 Coordinators report/WFD Report(KD).
5.2 Treasurers report (AC/KD). The treasurer informed the committee that an audit of accounts is required.
5.3 User Support. BK).
5.4 Donations report (KD). See coordinator's report.
5.5 Websites Report (JSm).
5.6 Internal systems report (JG).
5.7 Technical Coordinators report(KD).
5.8 Database Report (JSm) The new database has been named Gaidon.
6. Other
Business
6.1 Near fire at CVI. Electrician thatwas called in to repare fused switch in switch board sya buolding has old wiring and an old switch board. A safety check will be sought from the Agents to check the wiring and fuse box.
Smoke alarms need to be tested and batteries replaced (RM & TC).
KD proposes that if WB Simpsons, the lease agents, do not make a proper safety assessment of the electrical wiring and switch board that CVI pay for an independent saafety check. Seconded by JS (cwd).
7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 To be moved to matters arising for the next meeting. DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. All relevant documents need to be located.
Meeting closed at 8.00pm.
