July 2009 Minutes
Tuesday 14th July, 2009 at 483 Victoria Street, West Melbourne. Meeting opened at 6.02pm.
Present: Kylie Davies (chair), Jan Smith, Allan Cooke, Tony Calenti, Peter Baker, Bill Boledziuk and Richard Marshall.
1. Welcomes by chair - Kylie Davies.
2. Confirmation of previous minutes:The previous April 2009 minutes were confirmed. Proposer Allan Cooke, seconded by Jan Smith (cwd).
3. Matters arising
3.1 Ideas
sub-committee report. A special committee meeting will be held on
Tuesday 21st July to vote on the various actions produced by the
Ideas subcommittee.
3.2 Policy
sub-committee report. The committee accepted the wording of the new
mission statement/statement of purpose which reads as follows:
Statement of Purpose (mission)
* Computerbank uses volunteers to bring affordable computing and connectivity to low income people and community groups.
* Computerbank is firmly committed to caring for the environment by reusing and recycling donated equipment.
Computerbank achieves this by:
* Using free and open source software to optimise older equipment at the lowest possible cost.
* Streamlining work practice while striving to be a vibrant and effective organisation.
Bill Boledziuk proposed that CVI accept the new statement of purpose. Seconded Jan Smith. (CWD).
3.3
Computerbank Fair Work policy update. Work agreements are required
and must be covered by a relevant award.
3.4 Volunteer
policy update. To include a statement about minimum commitment. The
volunteer guide states that a minimum commitment should be 5hrs per
fortnight.
3.5 Fee ($5.00) for configuration changes (does
not apply to exclusions). How is this going? Has not happened as
yet so there is no feedback currently.
4. Agenda
4.1 Vic ICT for Women & Linuxchix. Annual hardware workshop. The committee agreed to continue CVI's association with these two groups and that the equipment hire fee should be increased to $30.00 per computer.
4.2 Quotes for getting posters printed for instore
ubuntu marketing. The committee agreed that Peter Baker order 6
posters from Minute Man Press. at a cost of &17.00 per
poster.
4.3 Quotes for becoming an isp reseller. The pros and
cons of becoming a reseller for Internode were discussed. Need to
find out if there is a minimum monthly sell. CVI's requirements were
then stated as follows:
CVI requires that the connectivity we sell for Internet access has the following features.
* It must be prepaid.
* Preferably prepaid usb wireless broadband.
* The modem to be supplied should be
inexpensive.
4.4 Review of the draft Mission statement (the
statement of purpose part of the
charter). Covered already in 3.2.
4.5 Extending the Laptop policy to include anyone with a Disability Pension. KD proposes that CVI extends the laptop policy to enable everyone on a disability Pension to purchase a laptop. Seconded by Bill Boledziuk. A statement is still required under this policy for anyone who is not on a Disability Pension. No statement is required for DP holders.
4.6 G4 Macs & LCD screens (the LCD screen have no adapters and these cost around $170.00). What to do with them? KD proposes that CVI try selling one system (without software supplied) on Ebay to establish a selling price. Seconded by Peter Baker.
4.7 P3 Computers - phase out or keep building as our free and $15 computers. The committee decide to phase out building and selling P3 computers systems. Low speed P4 will replace the P3's. Computer systems will now start from $30.00. KD motioned that Once P3 computer systems currently in the shop are sold, CVI no longer offer P3 computer systems for sale and that the lowest priced computer system will now be $30.00. Seconded Allan C.
4.8 Core 2 Duo pricing. KD to continue research to work out prices for these systems.
5. Reports
5.1 Coordinators report/WFD Report(KD).
5.2 Treasurers report (AC/KD).
5.3 User Support. BK).
5.4 Donations report (KD). See coordinator's report.
5.5 Websites Report (JSm).
5.6 Internal systems report (JG).
5.7 Technical Coordinators report(KD).
5.8 Database Report (JSm)
6. Other Business
7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 To be moved to matters arising for the next meeting. DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. All relevant documents need to be located.
7.3 Tony to develop grievances procedure policy. Tony to send out email indicating where current draft of grievance policy is located on CVI Web site. Move to other matters for next meeting.
Meeting closed at 7.45pm.
