October 2008 Minutes
Present
Chair: Kylie Davies
Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain, Barry Klein.
Observer: Peter Baker, David Paraskevakis and Richard Marshall.
Apologies: Cloud and Julien Goodwin.
1. Welcomes by chair - Kylie Davies
2. Confirmation of previous minutes:
The previous July 2008 minutes were confirmed. Proposed by Jan Smith and seconded by Allan Cooke. (CWD).
3. Matters arising
3.1 Database update. Still not happening due to personnel problems. Work on the database will pick up again in December.
3.2 Ubuntu Distro update. The CVI Distro has been updated to from Ubuntu 7.04 (Feisty Fawn) to 8.04 (Hardy Heron). The main problem found with this version was the slow KDE logout. This problem will be investigated before CVI starts using this new Distro in its computers.
3.3 Painting of CVI premises. Progress report. Allan has cleaned the male and female toilet walls ready for painting in summer.
3.4 Hallway computers. Committee decide to do use the following options:
* Recycle the P3 computers.
* Reprice the remaining computers and continue to sell them.
* Loan out HP compaq computers to volunteers for testing the new Distro.
3.5 Advertising campaign. The committee decided to occasionally send out two volunteers to drop flyers in letter boxes.
3.6 Lease renewal. Since lodging CVI's reply to the real estate agent's letter we have not received an answer. KD to follow this up.
3.7 Buyequip. CVI is still in contact with Buyequip and they will be contacted if any jobs come up for them.
3.8 Reseller for Synnex. CVI may revisit this next year but will not pursue this at this time.
4. Agenda
4.1 Newsletter for CVI. As a promotional tool for CVI for promoting Linux and to keep CVI's name fresh in peoples minds the committee proposes that Peter Baker be approached to produce this newsletter.
4.2 Laptop sales. The question of who should get a laptop will be decided by the front desk group ata future meeting. It will be CVI's policy that it is not up to CVI to make suggestions to applicants as to how they justify their claim for a laptop computer. Enrolment of representatives for Melbourne City council elections. Committee agreed that Tony Calenti and Allan Cooke can be CVI's council representatives.
4.3 CVI bank deposits. Are they Safe? The Australian Government has guaranteed bank deposits.
4.4 Donation for Sally Graham recently deceased. Sally was a former CVI volunteer and KD proposes that CVI in accordance with her family's wishes make a donation of $300.00 to family drug health as a memorandum. Seconded by RB. CWD.
things purchased from CVI. David Paraskevakis proposed we
discuss delivery options. However, the committee decided
it is not easy to do as costs can be prohibitive. Occasionally
a CVI volunteer can make a local delivery. Peter Baker
suggested we could look at using Computer and Courier
vouchers. He will provide the committee with more
information about this option.
4.6 Any agenda items for AGM? To obtasin DGR status the
constitution needs to be changed. But currently CVI is
uncertain of exactly what the ATO requirement actually is
so this alteration cannot be made at this time. Proposal by Tony Calenti
re amending the constitution re pro rata payment
of membership fees.
4.7 Constitution amendments. How difficult are they to
make or is it easier to make bylaws. To change the
constitution requires a Special general meeting or at the
AGM. Once the change has been made it must be
recorded by lodging the amended constitution with the
Bureau of Consumer Affairs and paying a fee.
4.8 Speeding up laptop installs. Jan proposes that CVI
casually employ someone to prepare laptops for sale for
approximately 6 hours per week. On this basis Jan Smith
motions that CVI employ David Paraskevakis on a casual
basis to more speedily sort out and prepare laptops for sale.
Seconded by Kylie Davies. CWD.
5. Reports
5.1 Coordinators report/WFD Report (KD). See website and email list.
5.2 Treasurers report (AC/KD). Allan presented his first report. VIP BAS has to be done.
5.3 Projects (RB).
5.4 User Support. Barry Klein will be the User Support coordinator.
5.5 Donations report (RB).
5.6 Websites report (JSm). Doc site will be moved over to Plone 3 but no issue tracker has been built for Plone 3. Jan proposes CVI uses Google code. Barry will put issues on new web site. Jan proposed the motion that CVI uses Google code for issue tracking. Seconded by KD. CWD. Note the visitor JM objected to the proposal. JM proposed a solution that sat on our internal network rather than a web based solution.
5.7 Internal systems report (JG).
5.8 Technical Coordinators report
5.9 Database Report (JSm)
6. Other Business
6.1 Building improvements re chairs, furniture and lighting. Committee decided that CVI will purchase new chairs for the training room and waiting area. Jan and Kylie will look into this. Rob Brittain will change faded fluorescent lights and reduced double fluoros to single fluoros.
7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jeremy has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.
7.3 Tony to develop grievances procedure policy.
Meeting closed at 7.19pm.
