Minutes September 2008
Thursday 4th September, 2008 at 483 Victoria Street, West Melbourne. Meeting opened at 6.05pm
Present
Chair: Kylie Davies
Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain.
Observer: Peter Baker, Jeremy Murphy, Kristen Killgour and Richard Marshal.
Apologies: Cloud.
1. Welcomes by chair - Kylie Davies
2. Confirmation of previous minutes:
The previous July 2008 minutes were confirmed. Proposed by Jan Smith and seconded by Rob Brittain. (CWD).
3. Matters arising
3.1 Database update. Still progressing slowly. Database report can be found here.
3.2 Ubuntu distro update. The update from Ubuntu 7.04 (Feisty Fawn) to
8.04 (Hardy Heron) is almost ready. DVD auto loading or via a one
click dialogue box will be incorporated in the update. Screen shots of
the updated distro need to be taken to update the guide.
3.3 Painting of CVI premises. Progress report. In winter recess.
3.4 Hallway computers - update. Committee proposed various options for some of the Hallway computers as follows:
Loan out HP compaqs to volunteers to test new distro.
Offer computers to clients as $15.00 systems with the understanding that they come with no cdroms.
Give volunteers a HP compaq computer as a loyalty reward.
Continue to sell the hallway PCs.
Recycle the hallway P3s and use the spare parts for the hallway P4s.
Committee members should consider these options for the next meeting.
3.5 Advertising campaign. Progress report eg swap meet, etc. The
advertising campaign is going well as evidenced by an increase in
computer sales. More promotions will be made at Universities, Tafe
and community centres. A tertiary or secondary student card holder is
now eligible to purchase a low cost computer system. Primary or high
school students whose parents have an eligible concession card are also
able to purchase a computer system.
4. Agenda
4.1 Lease renewal. Our lease is up in Feb 2009, we need to decide what
we should do by September 08 as we must give agent a decision 6 months
before lease expires. Jan proposed the motion that CVI remains in the
current premises. Seconded by Allan Cooke. CWD.
4.2 Enrolment of representatives for Melbourne City council elections.
Committee agreed that Tony Calenti and Allan Cooke can be CVI's
council representatives.
4.3 Server area clean up including labelling of cables etc. The area
is getting cleaner. A sign is to be put up re the sequence for
switching on the servers after a power failure.
4.4 Revision of donation specs. Only P4 class computers (plus one
monitor) will be accepted as free donations. A sign reflecting this
change is to be made to replace the current sign in the reception area.
4.5 Cleaning of CVI premises becoming a problem. Continue with current
method. An alternative is to hire someone to do the job, but this
would be expensive.
4.6 Volunteer tours for prospective volunteers. In order to avoid
mismatches of volunteers with Computerbank Kylie Davies and Jan Smith
will conduct introductory tours to enable prospective volunteers to
decide if they really want to volunteer at Computerbank. This will
hopefully avoid time wasted in training new volunteers who subsequently
decide CVI is not for them. KD and JS will prepare time table for
tours and make alterations to the volunteer page on the CVI web site to
inform prospective volunteers of when these tours will occur.
4.7 Opening hours. Extending current day hours over summer. Committee
agreed to extend volunteer hours to 5.30pm. Officiall closing time to
the Public will still be 5.00pm while the last half hour will be used
by volunteers for short meetings and discussions pertaining to their
work at CVI.
4.8 AGM, setting date. Committee decided that the date for the AGM
will be held on Tuesday 11th November starting at 6.00pm at the CVI
premises at 483 Victoria St. West Melbourne.
4.9 Buyequip and recycling. Buyequip is a company that wants to buy
monitors from CVI to be shipped to overseas countries for the
manufacture of TV sets. They can supply export certificates certifying
the use of these monitors and indicating that no slave labour will be
used in their remanufacture. To do this we would needed to load the
monitors on pallets (3 x3 high and wide) and shrink wrap them. Pallets
and shrink wrap would be supplied by Buyequip. The problem with this
proposal is space and logistics.
Alternatively, we could provide referrals of paying ewaste jobs CVI
can't do. Buyequip would do the pickup and CVI would do the invoicing
and collection of payments and then remit $7.50 per monitor to
Buyequip while keeping the balance of $3.50.
KD motioned that CVI investigates the feasibility of selling monitors to Buyequip. Seconded by JS. CWD.
KD motioned that CVI refer big monitor pickup jobs to Buyequip for a trial period. Seconded by JS. CWD.
4.10 CVI as reseller for Synnex. By becoming a reseller CVI benefits
by purchasing DVD burners at wholesale prices. The problem with this
proposal is that Synnex is located in Oakleigh. CVI has the papers
taht need to be filled out we just have to check with the company that
our monthly buy is acceptable to them. More information will be
obtained.
Rob Britain motioned that once CVI investigates delivery costs and
logistics that CVI take up reseller status with Synnex. Seconded by
Kylie Davies. CWD.
5. Reports
5.1 Coordinators report/WFD Report (KD). See website and email list.
5.2 Treasurers report (AC/KD). Allan presented his first report. VIP BAS has to be done.
5.3 Projects (RB).
5.4 User Support. Quiet at the moment. 5.5 Donations report (RB).
5.6 Websites report (JSm). Doc site will be moved over to Plone 3 but
no issue tracker has been built for Plone 3. Jan proposes CVI uses
Google code. Barry will put issues on new web site. Jan proposed the
motion that CVI uses Google code for issue tracking. Seconded by KD.
CWD. Note the visitor JM objected to the proposal. Note also that
currently due to problems with Firefox3 only Jan has access to the Docs
site.
5.7 Internal systems report (JG).
5.8 Technical Coordinators report
5.9 Database Report (JSm)
6. Other Business
6.1 What are the boxes of Cherry keyboards doing at CVI? Some have been sold but the remainder will go back to LUV.
6.2 If there are too many people in the shop on public access days send
them to the training roomwhile they wait for someone to serve them.
6.3 Software Freedom Day organisers want to hire 6 PCs from
Computerbank and they have offered CVi a display table. CVi agrees to
the hire for $20.00 per computer. The CVI committee agreed that it was
Ok for the SFD organisers to hire 6 PCs that could be sold to the
Public on that day.
7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 DGR and Updating the constitution. This needs to be done to fit in
with the ATO guidelines for DGR status and other concessions. Jan has
volunteered to review and restart (revisit) the DGR issue in
collaboration with our advisor Simon Bowden.
7.3 Tony to develop grievances procedure policy.
Meeting closed at 7.50pm.
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