Minutes September 2005

Wednesday 28th September 2005 at  483 Victoria Street, West Melbourne

Present

Chair: Kylie Davies, Con Validas, Norm Atkins, Owen Courtis, Jan Smith and Ed Chan (late)

Apologies

Rob Brittain, Julian Goodwin and Vic Koci

1. Welcomes by meeting chair - Kylie Davies

2. Confirmation of previous minutes.
Proposed Owen seconded Con  - carried

3. Matters arising

3.1 Signatory Update. Internet banking now organised for Norm our Treasurer. ATO digital updates for quarterly returns in the process of being organised.

3.2 LPI Exam Update breakdown of fee to CBV not known.

3.3 Software Freedom Day Wrap Up.  There were lower numbers than we would have liked.  It was suggested more publicity was needed and that Computerbank is not centrally located.  A wiki will be set up by Jan to discuss next years Software Freedom Day.  Ed suggested we think about holding next years event at a computer swap meet.  At a swap meet we would have hundreds of people with an interest in computers.  Our demos and give away CD's would  be for a larger audience.

3.4 Distro Play and Test Day Wrap Up. Jason King gave some valuable feedback.  Most of the people attending were Computerbank regulars.  Kubuntu was favorably tested as well. 

3.5 AGM Update.  It will be held at Computerbank on Saturday 15th October at 11 am with a light lunch to follow.

4 Agenda

4.1 ING Business Maximiser Account Proposal. To use an ING account for money not needed immediately for operations.  Features 5.4% interest, available for non profit organisations, no bank fees, no minimum deposit, no minimum balance, no fixed term.  Proposed Jan seconded Kylie - carried.

4.2 Proposal to introduce an incentive scheme for volunteers who help with donation pickups. Computerbank will give a shop voucher and petrol money to volunteers picking up donations. The Computerbank shop voucher would start at: 

• $25 Computerbank shop voucher for each pickup under 15 k
  
• $40 Computerbank shop voucher for each pickup between 15k - 25k
  
• $50 Computerbank shop voucher for each pickup over 25k

It was decided to trial this scheme with the Scoresby pickup and then review the idea.

4.3 Volunteer Information Session. Overview and plans to date PDF  (Kylie Davies)

5. Reports

5.1 State Coordinator's report/WFD Report (Kylie Davies)
Following the report we agreed to make a flyer for our WFD program and put it in nearby Employment Agencies.

5.2 Treasurer's report (Norm Atkins/Kylie Davies)
Question will the Auditor's report be ready for the AGM check with Innes Russell
5.3 Projects report held over (Rob Brittain on leave)
5.4 User Support (John Simpson)
5.5 Donations report held over (Rob Brittain on leave)
5.6 Documentation report (Jan Smith)
5.7 Internal systems report (Julian Goodwin)
5.8 Database report (Owen Courtis)
5.9 Technical Coordinators report (Con Validas)

6. Other Business

Notice on website and shop that income from the Surplus Shop goes back into operations.  Con and Jan to do.

Deductable Gift R. Norm has taken the information from the Taxation Department to check through with his accountant daughter.

New Members:
Barry Klein and Ed Chan both accepted as new members. 
Proposed Kylie Davies seconded Jan Smith - carried.

7. On Hold

7.1 Garage Sale Planning (all)

7.2 Awareness documentation, Business cards and new CVI logo (all)

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie)

7.4 WFD project in Altona (Kylie)

7.5 Trivia Night Planning (all)

7.6 Project Kenya Update. (Kylie)