Minutes November 2005

23rd November, 2005 483 Victoria Street, West Melbourne

Present

Chair: Kylie Davies,
In Attendance: Rob Brittain, Ed Chan, Tony Calenti, John Simpson, Julien Goodwin, Jan Smith and George Patterson ITShare, South Australia

Apologies

Norm Atkins and Con Validas

1. Welcomes by meeting chair - Kylie Davies

2. Confirmation of previous minutes.
Proposed Kylie seconded John - carried

3.  Matters arising

3.1 ING Account opened $20,000 deposited and first interest received.

3.2 Software Freedom Day. An IRC channel has been set up on irc.freenode.net #sfd.  There is a wiki set up for ideas for next years Software Freedom Day.  All encouraged to use - so far no-one has :)

3.3 Outcome of trial incentive scheme for donation pick ups.  Greg reported the $50 voucher for going to Scoresby was too much.  After discussion the meeting agreed paying people on the length of time the donation pickup takes rather than the distance would be fairer.  Some inner city trips can be time consuming. Discussion then looked at the value of the voucher per hour and need to check this.
ACTION: Rob, Kylie, Greg and Jan to meet and decide the hourly voucher rate.

3.4 Volunteer Information Day outcome. Four people came to the day only one person, Sravan, has followed through and contributed to cbv. In future we will try meeting and interviewing prospective volunteers individually, then decide depending on their expertise.  It was noted volunteers can be distracting and can hamper work when attending on WFD days.

3.5  Flyer for WFD postponed

3.6  Notice for Shop page on CBV website.  All profits/income from the shop goes back into operations. ACTION: Jan (now done)

4.  Agenda

4.1  E-Waste pickups as paid work.  See 3.3

4.2  End of year activities.  14th December Volunteers breakup at Vietnamese Noodle Shop in Footscray parking out back.
WFD bbq Wed 21st Dec,  Dryburgh St  Gardens, West Melbourne.

4.3 Con Validas has a full time job so will no longer be a WFD trainer. Farewell dinner to be held at Rob's house. John Simpson to replace Con as WFD trainer/supervisor.

4.4 Managing the lower levels of regular volunteers.  Have a show me day one Saturday a month to cover people's add on needs.  Suggestion it be the third Saturday of the month

4.5. User support. Greater classification of phoned in user support is needed. Identify if it is a fault or a training need.   Take down full details, ascertain the person's skill level, if they have been to our training etc.   Organise to call back, email if possible, no mobiles if possible. Every call is urgent to the person ringing in so we need to prioritise as kindly as possible. Some of these calls could be channelled into the monthly Saturday show me how day.

4.5a Our phone system is patchy we need to investigate a better system by either fixing the current one or updating the system.

4.6  Policies made at IRC meeting on applications, traiing and user support.  When assessing applications ask applicants via phone if they are going to use Windows.  Ask Microsoft for some anti-piracy leaflets.  ACTION:  Kylie/Julian

4.7 Discussion ITShare large laptop donation.  We may be getting 50 - 60 laptops from IT Share a part of their donation from a mining company.  Firstly a working bee on our existing laptops Sat 10th December.  Non standard and low end ones should be sold on EBay.
We need a further meeting when we get the laptops to decide farest allocation to various groups - indigenous, activists, students, in house.

4.8 Tech Distro meeting December 28th 8pm #cbmeta

5. Reports

5.1 State Coordinator's /WFD report  Kylie Davies

5.2 Treasury report - Kylie and Norm - postponed

5.3 Projects report -  Rob Brittain - postponed

5.4 User Support - John Simpson

5.5 Donations report - Rob Brittain - postponed

5.6 Documentation and Websites report - Jan Smith

5.7 Internal Systems report - Julian Goodwin

5.8 Database report - Owen Curtis - postponed

5.9 Technical Coordinators report - Con Validas - postponed

5.10 Distro report - John Simpsom

6. Other Business

Bill McPherson to buy 6 computers and monitors.

Green PC have TV Ads on Ch31 - it was thought this possibly doesn't have a big audience.

Discussion about about modems and ISPs and best option for recipients.

Request tracker - flyspray as an option, others to be looked at.

Meeting closed at 8.07 pm