March Cai-Vic Minutes 2003

MEETING OF COMPUTERBANK VICTORIAN BRANCH (CAI-VIC).
Held at 92 Rosslyn Street, West Melbourne on Wed 26 Mar 2003.

Meeting commenced at 6:40pm.

Present: Rob Brittain (late), Owen Courtis, Kylie Davies,
Grant Diffey (late), Tim McDonald, Steve Paynter, Con Validas.

Apologies:
Nick Hobden, Vic Koci, Reuben Matene.

Chair:
Kylie.

Minutes:
Steve.

Amendment:
Kylie said that if CAI-VIC didn't provide adequate lunch
space for WFTD participants, she would notify Kangan Batman
TAFE, because it is part of our WFTD obligations.

The Committee voted to accept the amended minutes.

ACTIONS ARISING

1. Lease
Still on a month-by-month basis. Kylie happy with this.

2. Letter to Real Estate Agents
Re Back Lane Drainage. Kylie will try to have this done by next meeting.
Not a high priority.

3. Rosters.
Still nothing firm for Tuesdays. Saturdays still a problem.

4. Hot Weather Policy.
Now on the Intranet in the updated Volunteer Guide.

5. Memory Spec Meeting.
Still to be rescheduled. Kylie wants more info before
meeting. She is unhappy about shipping systems in current configuration.

6. Other Memory Related Issues.
Jaymz still needs C++ programmers to help reduce memory
footprints of programs.

7. Network Builds.
Menieres have been shipped two standalone computers for now.
Temporary Healesville network has been shipped - big thanks
to Rob and Tim.

8. Grant's Report on Wireless Connection.
Not done.

AGENDA

1. Reports.

a) Client Services (Training, Applications, Support).
Kylie reported training is going well on Thursdays and
Saturdays.
We have 20 applications for systems on our books. Rob
suggested our machines are not in demand because of
unsatisfactory performance, and many are having MS Windows
put on them.
Rob said unchecked shipped systems have caused lots of
problems.

b) WFTD.
Rob reported that current crew is generally very good.
Untested shipped systems are our biggest problem - this is
being addressed.
Kylie said a cheque has been received for the next WFTD
project.

c) Documentation.
Con reported that a few people are working on things.
For technical reasons, Grant doesn't want the demo system to
go on the Intranet. He will discuss this with Dave Fregon.

d) Financial.
Kylie reported that we have no clear financial picture because
the Tax Office has not received our September BAS.
Our bank balance will improve as of Friday, because WFTD
funding arrived.
Received from Healesville: $150 for Rob and Tim.

2. Roles and Responsibilities.
Kylie suggested various people may be interested in various
roles.
Steve Davies is helping with project management. Rob
volunteered to become involved with project management.

Tentative roles were discussed as follows:
Branch Coordinator: Kylie.
Technical Group
- Hardware: Tim.
- Software: Tim.
- Development: Grant.
Secretary: Steve.
Documentation: Con.
Treasurer: Owen.
Volunteers: Reuben.
Occupational Health & Safety: Kylie.
Internet: Dave Fregon.
Logistics: Rob.
Client Services: Kylie.

These roles are tentative, and will be revisited after the
minutes are published.

3. Consumption of Alcohol at CAI-VIC.
Various ideas were discussed, including: no alcohol on work
days; problems with insurance; presence of two people being
required during opening hours.
Kylie to prepare a checklist for security procedures - due
in 2 weeks time.

4. Database.
Various ideas were discussed, including: project methodology/
roadmap; discussion of database matters on CAI-VIC list;
breaking of project into smaller pieces.
Meeting to be scheduled after Owen produces an overview.
Owen to collect all database documentation.
Owen says OpenOffice Access functionality is unreliable.
QT Designer might be a good RAD solution - discussion.

5. Easter Holiday Closure.
The Committee agreed that CAI-VIC close for business on Fri
18 Apr (Good Friday), Sat 19 Apr (Easter Saturday), and also
Fri 25 Apr (Anzac Day), and Sat 26 Apr.

6. Process Meeting Feedback.
Will wait for Steve Davies' written report.

7. Other Business.

a) Jaymz' Development System.
Grant said Jaymz is unhappy that his development machine
had been interfered with, because work was lost. Grant
said the machine had been labelled, but the label had
apparently fallen off.
There was discussion of labelling, checklists and related
problems.

b) Development Machine.
It was suggested that a high-spec system could be borrowed
through the Adopt-A-Geek scheme, for development work.
Rob and Grant to investigate - will report at next meeting.

c) Installation of Peripherals.
Rob suggested a new policy: that the system box plus
peripherals (modem, scanner, printer) be brought into
CAI-VIC one week before installation.

Meeting closed at 8:20pm.