November Cai-Nat Annual General Meeting 2002

Date: 24/11/02
Place: 92 Rosslyn St West Melbourne
Time: 8.09pm EDST
Agenda
To Read Log

Minutes of Previous Meeting.

Reports
President

2001-2002 Profit and Loss Statement

State Convenors Reports

NSW

SA

QLD

Vic

Election

Welcome new Committee Members

Minutes Apologies:
David Wood, Craig Warner

Present: Romana Challans, Kylie Davies. Craig McWhirter ( Acting Chairperson ), Rob Brittain, Penni Diffey, Grant Diffey, Robert Mead, Cromwell Hooper, Dylan Roper, Con Validas, David Hatton, Trish Fraser, Vic Kosi, Greg Follett, Shaun Braden,

Minutes of Previous Meeting
Motion:" That we accept the Minutes as read."

Moved: Kylie Davies
Seconded: Penni Diffey

For - 10 Against - 0 Abstain 3
Motion is carried

Reports
Presidents Report

2001-2002Profit and Loss Statement
Due to circumstances beyond everyones control the Auditors report isn't ready. we have been let down by six Auditors so far. This one we are paying. We are planning to call an SGM as soon as the Auditors Report is ready.

NSW State Report

South Australia State Report

Queensland State Report

Motion:" That all Reports be accepted as read."

Moved: Penni Diffey
Seconded: Romana Challans

For - 12 Against - 0 Abstain - 1

Motion is Carried

Auditor
Motion:" That Kim Tay and Associates as Auditors of CAI."

Moved: Penni Diffey
Seconded: Kylie Davies

For -13 Against -0 Abstain -1

Motion is Carried

Election of Officers of the Committee
Grant vacates the Chair and hands over to Craig McWhirter.

Craig declares all positions vacant.
nutes
Two nominations were recieved for President Kylie Davies and Grant Diffey
A Secret ballot must be held. Romana arranged for interactive voting on her website and Craig acted as Returning Officer.

The Secretary holds two proxies, which the Returning Officer examined, one for Craig Warner and one for David Wood.

Unfortunately the first vote had 19 voters of a possible 16 so was reset.

The second vote was a draw.

The third vote was a draw.

Suggestions were made as to how to break the deadlock including adjourning the AGM for a week to allow others to come and vote or the candidates time to lobby.

After a great deal of discussion and examination of the Constitution it was decided to adjourn the AGM for half an hour so that a Committee meeting could be held to process Craig McWhirters membership and break the deadlock.
It was considered that the CAI committee still existed as the State Convenors still held their positions on the Committee.
Even though some members felt that the constitution disallowed this action it went ahead. Please read the log of the meeting.

Craig McWhirter at 21.24 "I DECLARE THIS MEETING TEMPORARILY ADJOURNED FOR 30 MINUTES FOR A MEETING OF THE STANDING COMMITTEE - Romana, Kylie, CraigW and the Chairman. "

Minutes for Extraordinary committee meeting

AGM was reopened at 21.40 EDST

A new vote was held, Patrick Prinns counted and declared Grant Diffey as the President of Computerbank Australia Incorporated.

Rule 22.3 of the Constitution declares that we need no further elections as the number of candidates=number of vacancies.

Kylie D has asked that it be recorded in the Minutes of this AGM that she now abstains from voting for all the positions on the Committee.

The new positions are :President Grant Diffey, Vice President Cromwell Hooper, Secretary Penni Diffey, Treasurer Con Validads, Ordinary members Rob brittain and Dylan Roper.

Congratulations to all.

Meeting Closed at 22.32 EDST