December Cai-Nat Minutes 2002
Date: 23/12/02
Place: 92 Rosslyn St West Melbourne
Time: 8.17pm EDST
Agenda To Read IRC Log
Minutes of Previous 2 meetings
Business Arising From Minutes
- Sun - Grant and Kylie Mediation - Final form of Affiliate contract
Reports
Presidents Report.
Vic
SA
Item 1
Trish's email to the list re: that niggling AGM question -
Item2
- CAI Members to be able to participate (not
vote) at CAI-National Meetings. I have noticed that recent CAI -
National Meeting Agenda announcements now say "observers are welcome
but can not participate." I would like to know why this is and wish to
challenge this on the basis that it is detrimental to members having a
voice. ( This refers to them not being able to vote )
Item3
Notification of Meetings - I would like to see
notification of CAI-National Meetings on the computerbank list on a
regular basis. Secretary's fault I'll rectify from this notification - P
Item 4
Committee mailing list - ensuring new members added:)
Item 5
Dan from NSW asked me to make sure (he thinks
Craig will but jic) that we get his membership ratified, and his
position as NSW Coordinator/Convenor (what is the title atm?) is also
ratified.
Item 6
build/distro - Romana
Item 7
xmas break?
Item 8
Staff holidays
It is important that the State Convenors ensure that the paid Staff have holidays each year.
Should it be enforced?
Item 9
Other Business.
Minutes
Present:
Grant Diffey, Penni Diffey, Romana Challans, Kylie Davies,
Dean Validas, Dylan Roper, Trish Fraser(obs ), Jennyfairy Now (obs),
Dan Treacy ( obs ), Craig Sanders, Rob Brittain, David Lloyd ( obs )
Apologies
Cromwell Hooper
Minutes From Previous Meeting
Motion:"That we accept the Nov 12 minutes as a true record of the meeting."
Moved: Kylie Davies
Seconded: Romana Challans
For - 5 Abstained - 1
Motion Carried
Motion:" That the minutes for the 24 Nov are a true record of the meeting."
Moved: Kylie Davies
Seconded: Romana Challans
CWD ( only Kylie and Romana were able to vote as no other member of the committee was present at this meeting )
Business Arising From Minutes
1. Sun
I have not heard anything and have not
progressed further on this issue. I am aware that Grant is going to the
Conf in WA and may get a chance (most def) to meet with Sun reps.
Kylie is following up and we are encouraging Grant to to see if the opportunity arises in WA to make a Sun contact.
2. Grant and Kylie Mediation
It was agreed that Reuben would arrange mediation for Kylie and Grant ASAP>
3. Affiliate Contract
Romana called for a months moratorium to collect and collate improvements additions etc to the Affiliates Contract.
I should be adopted at the next meeting.
Reports
Presidents Report
Motion:"That we accept the reports as read."
Moved: Kylie Davies
Seconded: Penni Diffey
Item 1
It still looks like we have no formal
resolutions on this so we need to discuss this at the meeting. I am
hoping that interested members will attend the IRC meeting. The only
Rule that seems to cover the situation we faced is the Rule which
requires 3 days notice for a committee meeting. I have been unable to
find any other Rule which applies. It should be noted that the conduct
of the meeting participants, in this case, doesn't effect the legality
of the meeting.Pen
Basically we are consulting Clayton Utz re
constitutional changes/Bylaws which could, in the future resolve any
future election and meeting anomalies.
For more information please read the log and the AGM minutes/Log
Item 2
CAI Members to be able to participate (not vote)
at CAI-National Meetings. I have noticed that recent CAI - National
Meeting Agenda announcements now say "observers are welcome but can not
participate." I would like to know why this is and wish to challenge
this on the basis that it is detrimental to members having a voice. (
This refers to them not being able to vote )
This has always been the case and the Secretary apologies for her oversight in not CC ing to the general CAI list.
Item 3
Notification of Meetings - I would like to see
notification of CAI-National Meetings on the computerbank list on a
regular basis. Secretary's/list/cpmouter problem I'll rectify from this
notification - P
Motion:" Members should put agenda items up via their state rep"
Moved: Rob Brittain
Seconded: Romana Challans
CWD
Item 4
Grant is now the list admin for the cai-committee list
Motion:" That Grant subs the new committee members immediately."
Moved: Kylie Davies
Seconded: Romana Challans
For - 4 no other votes
Motion Carried
Romana "I'd like it noted that new members shld be added by mod"
Item 5
Motion:'That we accept Dan Treacy as a full member of CAI."
Moved: Penni Diffey
Seconded: Romana Challans
CWD
Motion:'That Dan be appointed as NSW Coordinator with full voting rights on the CAI committee of management ."
Moved:Penni Diffey
Seconded: Romana Challans
CWD
Welcome Dan
Item 6
SA is looking deeply at the current build we use we aren't
happy with it so are moving to a Woody based distro ( knoppix based -
icewm likely) and are working closely with NSW on this project.
We aim to keep the other branches informed of developments
Item 7
Each branch decides on their Christmas/New Year break.
Item 8
It is important that the State Convenors ensure that the paid Staff have holidays each year.
Should it be enforced?
This item highlights the dedication of Staff who won't take leave entitlements. It needs to be spelt out clearly in their employment contract.
Item 9
Trishes Fundraising doc will be amended and revised at next meeting with the view to adopt if all approve.
Kylie questioned whether the November 24 committee meeting
had a quorom. It was pointed out that the Constitution states that a
quorom is 5 or 50% of eligible members which ever is the least.( In
Rule 23 ) and at that time there were only 3 committee members as all
other positions had been declared vacant for the impending election.
This will be brought up at the meeting with Clayton Utz.
Meeting Closed at 10.29 EDST
Next meeting 13 January at 8pm EDST
