January 29th 2001 Nat Minutes

Date January 29th, 2001
Location 92 Rosslyn Street, West Melbourne 3003
Time 7pm
Minutes
Present: Rodney Brown, Kylie Davies, Grant Diffey, Patricia Fraser, David Totterdell, David Hatton, Robert Mead, Bill McPherson; Alex Rowsell, Penni Diffey, Frank Copeland.

Acceptance of Minutes

Frank Copeland moved to confirm the minutes of the previous meeting. Seconded Kylie Davies, carried.

Treasurer's Report

David presented our current financial position, and advised that we should claim the Work for the Dole project funding without delay.

Work for the Dole

Participants will begin either on the 19th or 26th of February. Kylie advised that we can claim for payment of the funds upt ot 30 days in advance of the project start. Kylie will approach KBT regarding early payment.

Preparation for the WFTD project includes workshop processes, including clearing space for participants, and devising work processes. Once BP has completed their count, many items not in use can be moved to external storage.

Policy

Kylie has been using the TADAS policy documents as templates to develop draft CBV policy documents. Policies under development include anit-discrimination and sexual harassment, OH&S, Fire and Emergency. Severl others are also in the works. All contributors will be acknowledged. These policies need to be read through by the committee and commented on; they must then be adopted by the committee when complete. They must be informed by the cision of the organisation as stated in the Business Plan, and used to inform organisational procedures.

East Timor

Penni knows how many machines are to go: 28 desktop plus 2 laptop. BP has contributed $2500 for purchasing RAM for the ET machines, Penni is organising this and chasing up 3 UPS. Software has been decided on. Frank asked about the requirements; is the setting to be a lab or stand-alone workstations? Is a filesystem required? Penni has suggested that CBV speak to the ET people; she will come back about that. The answer will impact the hardware requirements.
Referrers
A otherhood of St Lawrence representative, Kate, will visit on Thursday next; Sue McKoy of Erni on Friday.
Recipients

6 more applications have been received, 1 has gone out.

Community Group applications

The Bridge

The meeting discussed the 5-box policy. This is a volunteer organisation with no funding, and is a proper candidate for assistance. We will supply 1 server and 5 boxes initially and re-assess their needs after a period. The laptop they have requested is to be a loan only.

Overseas applications

The application from PCRC in Fiji was examined; not enough information was supplied to allow a decision to be made. Kylie will go back to them to ask for more information.

Training

Huw Greenhough is a beginning new user who is testing and writing training material. The initial course material should be ready on Feb 19th. Cabling is also on track. An electrician will be needed soon for the training room. Grant will talk to Steve WIlliams about this and Patricia will get more information about desks.

National Development

A working group to study the next steps and make recommendations to the committee will consist of Kylie, Penni, Patricia, Grant, Bill and Robert. The first meeting will be held on Thursday next at 4pm.

David Totterdell has agreed to be the OH&S officer, and Alex the Fire Warden in Chief.

Launch

The suggested date is the third week in March (Monday or Tuesday 19th or 20th). People suggested for the opening are Peter Garrett, Dale Spender, Gustav Nossal, Barry Jones, Peter Cosgrove. Penni will approach these people and ask. Committee members were asked to suggest people who should be invited and email them to the list. On the night we will need wait-staff, a PA, ribbon and scissors, and catering.

Bill McPherson asked for a report on insurance; David doesn't have the policyu, but information received says the policy covers volunteers to 85yo and the information will be made available.

Grant raised the matter of postal deliveries, and suggested that we apply to the landlord to add a mail slot to the front door to make deliveries more secure. Moved, Grant; seconded Kylie, carried.

Frank reported that he has been hosting a website critical of the Church of Scientology, and that the Church has contacted CBV asking for information about Frank. The meeting concluded that we must have a non-discussion policy which flows from our privacy policy, that no details about any member, volunteer or service user will be given out without the person's express permission. We will use a phone screening procedure for the office and workshop.

To-do Days

The meeting discussed holding these again, and noted that we have achieved a lot at these in the past, and that they are an excellent method if volunteer induction. We will try to hold them regularly, and will need one soon for cabling.

Robert Mead moved that the motion be rescinded that provided $100 for him to buy chairs; seconded Grant, carried.

The meeting closed at 8:30 pm.

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