Oct 30 2000 Nat Minutes
Date Monday, october 30th 2000
Location La Porchetta, North Melbourne
Time 7pm
Agenda General Business
Item 1
- Premises
Item 2
- Items remaining from previous meeting
* National Development
* Meeting place
* Work for the Dole
* Progress reports
Item 3
- Draft changes to the SOP
Item 4
- Trivia Nite & ACE2K event report
Item 5
- BP disk wiping report
Item 6
- Purchasing public liability and volunteer insurance cover
Item 7
- Forming a Volunteer reimbursement policy
Item 8
- Forming Business Plan working group
Next Meeting
Minutes
Present: Peter Eckersley, Kylie
Davies, Grant Diffey, Patricia Fraser, David Hatton, Bill McPherson,
David Totterdell, Jason Rolston, Penni Diffey, Apology: Robert Mead.
Premises
After viewing the building at 261 Queensberry Street the Committee was cuatiously optimistic that this could be a suitable building depending on the terms which could be negotiated with the Lessor. Patricia is to put a draft letter of offer together and mail it to Committee members for consideration, sending a copy to Clayton Utz for examination and suggestions. If this process is successful, then a copy is to be emailed to Chris Dirchalidis who is acting for the Lessor. The timeframe we are working to is one week from the viewing to having the letter of offer in to the Lessor.
While this process is happening, Patricia and Penni will also continue to look for other suitable space, with the follwing provisos: city fringe to fit in with Inner West geography for Work for the Dole, single floor (ideally ground floor), good access for pickup and delivery, rent inclusive of outgoings, close ot public transport, on-street parking available nearby. Patricia and Penni will examine premises on Thursday next.
David Hatton will check re the availability and cost of cable to the Queensberry Street building.
Work for the Dole
Patricia has not yet had time to start the draft application, but will begin that and put the handbook document (along with the current Policy document) on the website before the end of the week. She will begin putting a project budget together and send it to David T for fine-tuning.
Meeting place
Kylie suggests that we arrange to hold meetings at Trades Hall in future, whether in the space we have there or elsewhere. Patricia reported that Jacob Grech has offered us keys to the area where our equipment is stored. Patricia will be able to meet with Jacob to arrange ongoing access before the next meeting.
National Development / Draft SOP changes
Kylie is arranging a teleconference between the CBV Executive and reps from CBs in other states, to discuss the national issues. These may include becoming (or forming) a public company limited by guarantee which could allow CB to be a truly national organisation. The SOP issue still needs to be addressed for taxation purposes, but may become the charter of a national company rather than CBV.
Kylie knows of a book which covers these issues and will try to get hold of a copy from the library; Patricia will inquire from Clayton Utz what is required to go the company route.
Trivia Nite / ACE2K
Kylie reported that the Trivia Nite was successful, raising $950 from ticket sales and auctions. Bill the MC went over quite well, and as he had a good time is willing to do this for us again. Grant reported that there was quite a bit of interest in the CBV stand at the exhibition, and that some was from potential recipients and some from potential volunteers.
Progress reports
David Hatton reports that the spec for packages for low-end machines is almost complete; he has a tester working on a machine made up to the current specs, and has had some feedback. He expects that the higher-end machines can safely be built on this basis, with additions such as more powerful browser packages as the needs of the user require. The main problem at the low end is the browser, since the smaller browser packages are not handling the heavier sites very well.
BP disk wiping
The next trial for this process is Wednesday, and some extra refinements to the script should be added before the trial; there should not need to be more than one more set of mods before the scripts can go into use.
Insurance
While there's no point in buying the insurances until CBV moves into premises, we will get quotations.
Reimbursement program for Volunteers
A working group will start setting up this policy; Kylie, David Totterdell, Jason and Patricia. Items considered at the meeting included prior approval for expenditures, the need under the Act for members not to derive a benefit and the need for accurate and reliable documentation of expenditure and reimbursement. We may require forms to be developed.
Business Plan
We have known for some time that a Business Plan is required. The working group will include Grant, Kylie, Jason, Peter and Patricia, and Steve WIlliams will be invited to join if he would like to. A meeting to begin the process will be scheduled.
Other business
Patricia is to ask Clayton Utz about the requirements of the Act in regard to members of the Executive (or Committee Members) being employed by the Association.
Meeting closed at 9pm.
Next Meeting: TBA.
