May 23 1999 Nat Minutes
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Date Sunday May 23rd Agenda - Review Agenda for today Minutes Kylie opened the meeting by going through the Agenda. Sam Reid moved to accept the minutes of the precious meeting as true and correct, seconded by Rodney Brown, carried. The main item on the agenca was the consideration of the new constitution as suggested by the Clayton Utz solicitor, Michael Morley. A copy of this draft has been available since the previous meeting. Various changes to the draft were moved and passed, as follows: Rodney Brown moved that we ratify the constitution with the incorporated changes. Seconded Bill McPherson, carried unanimously. Patricia will check with Michael Morley and in the Act to find out whether there is any restriction on members of the same family being members of the committee, and will send the changes to Michael overnight so that he receives them on Monday 24th, with a view to reapplying for incorporation immediately. Bill McPherson nominated Rodney Brown and Walter Villagonzalo be elected as ordinary members of the Committee. Both members agreed to accept the nomination. Sam Reid seconded the nomination. Carried unanimously. Kylie Davies moved that the committee meet monthly, on the last Monday of the month at Melbourne University, exact venue to be advised, at 7pm, beginning in June 1999. Seconded Daniel Morriss, carried. Peter Eckersley will advise the venue on the mailing list later in the week. Patricia brought 500 Computerbank brochures which had been provided by Leadtec, to be divided between members and distributed. We noted that the purpose of these brochures is to gain more members, rather than to encourage applicants for computers, although we would be interested in applicants who wanted to learn Linux since they could work with volunteers and learn to install their own systems. If applicants should respond to the brochure, we will inform them that we aren't processing applicants until the pilot project is complete, and invite them to subscribe to the mailing list and come to a working bee, in the hope that they might join anyway. Tasks: Peter Eckersly is still in the process of finding information regarding running a Quakefest to raise funds, and has an email address to contact, will do so. Sam Reid has quite a large number of ISPs with inexpensive email, will post a list to the mailing list later in the week. Kylie had brought a draft Membership form, which was approved with the following change: The question regarding the mailing list should change: from "computerbank Victoria Mailing List" to "free Computerbank Victoria miling list (recommended)". The changed form will be added to the constitution to be emailed to Michael Morley. Volunteer insurance: Kylie has researched this, and discovered that for us to take out a policy will cost around $500, and must apply to a premises which is OH&S (Occupational Health and Safety) certified. We are not sure that the Mephan street premises are so certified, but Bill will ask Michael about this. There is the possibility that if we become an associate member of Community Information Victoria, we can take advantage of their insurance policies. Kylie will find out more about the criteria they require for us to do this; CIV are discussing this at their June meeting. It was felt that, owing to the insurance position we should restrict volunteer work until incorporation has been completed and we are able to look for OH&S certified premises, perhaps through NOIE or Multimedia Victoria. The Volunteer Program and Roster System is well into the design phase, but it was felt we should not try to implement this until the premises and insurance questions had been settled. Kylie mentioned that it might be necessary to call another General Meeting, but will advise later in the week. Meeting closed 3:40 pm. |
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