March 21 1999 Nat Minutes

Date Sunday 21st March
Location The Exchange Hotel, Whitehall Street, Footscray
Time 1pm

Agenda - Introduction of New members, project briefing.
- Constitutional Matters: Final say on the wording of the Constitution before we go ahead and Incorporate. The final draft is available here.
- Administrative Issues, Insurance Issues, Legal Issues.
- Dealing with requests for computers.(process, applications, referrals, etc)
- Loading software on systems. (what will be the best / quickest way to do this)
- Pilot training/placement project.(Charting a date for commencement, who gets to go in the Pilot, training materials, trainers)
- Publicity Report. (Peter Eckersley to give a report - especially in light of The Age IT Article.
- Brochure report and discussion. (Trish Fraser to talk about the development of our brochure)
- Other Reports / items of interest. (Other Suggestions)

Minutes
Present: Chris Havik, Luke James, Walter Villagonzalo, Kylie Davies, Patricia Fraser, Daniel Morriss, Peter Eckersley, Rodney Brown Apologies: Bill McPherson, Sam Reid
Peter Eckersley moved that the meeting accept the minutes of the previous meeting as posted to the mailing list, seconded Kylie Davies, carried.

Kylie covered some background for the information of the new people, and finished by explaining that the Print Museum had offered us space in their new premises at Mephan Street, Footscray, for six months.

Kylie reported that she had been contacted by Brendon Harkin of NOIE, a government body which funds organisations like ours, and is the funding source for Multimedia Victoria.

Kylie reported about Community Information Victoria .

Kylie raised the matter of insurance - public liability & personnel cover. This is to be raised with our legal source when we get one.

Kylie reported that, following the article in the Age last week, she has had several expressions of interest in donating equipment and volunteering. Several of these contacts said they had access to PCs for donation. Some of the contacts were from prospective recipients, including a community group in a rural area asking for assistance with a small network. It was thought that we might be able to do this in three to six months.

The meeting discussed methods of dealing with requests for computers, including establishing a response method. It was decided that, for the pilot project at least, prospective recipients should make a written submission regarding their request.

Pilot Project Draft Design:

Start Date: 1 April 1999
Completion Date: 31 May 1999
Reports due: 30 June 1999

Stage 1a: Written Submissions from prospective recipients to be assessed
Manager: Kylie Davies
Stage 1b: Assessment of available systems and their capacity and suitability for tasks
Manager: Daniel Morriss
Stage 2: Matching systems to recipients
Managers: KD & DM
Stage 3: Placement of Pilot Systems
* training
* installation
Reporting (Stage 4):
- Questionnaire &/or site visit to recipients
- Assessment of processes and success of placement
- report to meeting to include identification of problems & suggestions for improvement

This design to be written up separately and posted to the mailing list.

Discussion was held on the draft Constitution, some minor changes were made and typos corrected. Peter Eckersley moved that we accept this as the final constitution. Seconded Kylie Davies. Carried.

Patricia Fraser moved that the Statement of Purposes for Incorporation be as presented to PILCH, ie. the Vision statement from the website added to the Objectives from the Constitution. Seconded Peter Eckersley. Carried.

Patricia to take docs and incorporate 22/3/99.

The meeting discussed the potential for renting premises, particularly a house or shop front, including the potential problems inherent in a commercial lease. We require legal information and will put this on the list to present to our legal person when we get one.

Peter Eckersley reported to the meeting regarding the Age article on CB.
Peter has also been publicising CB on the internet, mainly internationally.

The next meeting will be announced via the mailing list.

The meeting closed at 4pm.