AGM 2008 Minutes

Annual General Meeting 2008

Date: Tuesday, November 11th 2008 at 5.30pm
Location: Computerbank Victoria, 483 Victoria St, West Melbourne

Members in attendance: Kylie Davies, Rob Brittain, Jan Smith, Allan Cooke, David Paraskevakis, Tony Calenti, Richard Marshall, Jeremy Murphy and Peter Baker.

Observers: none
Chair: Kylie Davies

1. Welcomes

Kylie Davies declared the meeting open at 5.30pm (AEST)

2.Confirmation of the minutes of the 2007 AGM

Rob Brittain motioned that the minutes of the 2007 AGM be accepted. Jan Smith seconded the motion. CWD.

3.Reports

3.1 Presidents report

Tabled at Click here

Kylie Davies presented a brief synopsis of the years highlights which were:

a). Over 400 Computer systems have been distributed up to date. But, this years total will probably not exceed last years all time record of 577 computers.

b). Launching of a new Ubuntu based distro , a new public access network model and a revamped website.

c). Work for the Dole projects are smaller in size but continue to rollover.

d). Ebay sales and ewaste recycling help to keep us in the black.

3.2 Treasurer/Auditors report

Allan Cooke presented an excellent d'ebut treasurer's report which can be viewed here

4.Appointment of auditor for 2007

Pending acceptance of appointment Frank Copeland will be appointed the CVI auditor for 2008.

5.Election of Office Bearers and Committee Members

The current committee stood down and the elections took place. Nominations, seconders and acceptances were made from the floor. All committee members were elected and appointed unopposed. The nominations and appointments were thus:

Kylie Davies – President – nominated by Tony Claenti and seconded by Jan Smith.

Jan Smith – Vice President – nominated by Kylie Davies and seconded by Allan Cooke.

Allan Cooke – Treasurer – nominated by Rob Brittain and seconded by Kylie Davies.

Tony Calenti – Secretary – nominated by Allan Cooke and seconded by Kylie Davies.

Jeremy Murphy – Ordinary Member – nominated by Rob Brittain and seconded by Kylie Davies .

David Paraskevakis – Ordinary member – nominated by Jeremy Murphy and seconded by Kylie Davies.

Richard Marshall – Ordinary member -- Jeremy Murphy and seconded by Kylie Davies.

Peter Baker -- Ordinary member -- nominated by Rob Brittain and seconded by Tony Calenti.

6.Welcome new committee

All members were congratulated on their election to the new committee for 2007.

7.Vote on motion to change the constitution re pro rata fees

The motion as stated in the agenda is to change constitutional item 5.3 currently as "Annual subscription fees are payable in advance on or before 1 February in each year. Members joining at any time during a year shall pay a pro-rata reduced subscription fee in proportion to the remainder of that year to the following January" to "Annual subscription fees are payable in advance on or before 1 February in each year. Members joining at any time during a
 year, who wish to be financial members for that year, shall pay the full annual subscription fee. " The motion was carried 8 for and 1 against.

8. Meeting close
Kylie Davies declared the meeting closed at 6.10pm.